POSITION SUMMARY
The Center for an Agricultural Economy (CAE), based in Hardwick, VT, seeks a Bookkeeper and Administrative Assistant. Are you good with numbers, and comfortable with computers, interfacing with many people and supporting org wide systems? This position will support daily accounting tasks, including accounts payable, accounts receivable, and payroll, approximately 20 hours a week. This position will also provide general administrative support, such as reception, mail processing, managing calendars, scheduling, benefits paperwork, event logistics, approximately 20 hours a week. If organization, finance and people skills are your strengths, we want to hear from you!
JOB DETAILS
Position: Bookkeeper and Administrative Assistant
Reports to: Finance Manager
Schedule: Monday-Friday 9-5
Compensation: $23.00 to 25.00 per hour, non exempt
Benefits: Paid Time Off, SIMPLE IRA, Health insurance, Health savings account,, Employer-paid short-term disability and life insurance, quarterly phone stipend, professional development compensation
SUMMARY OF RESPONSIBILITIES
Accounts Payable, Accounts Receivable and Payroll (50%)
Process incoming bills to ensure bills are paid within terms and follow up when necessary to fix invoices, update addresses, or clarify charges.
Process weekly and monthly invoices for earned revenue from CAE’s enterprise programs
Process ongoing receipt of donations and grants
Initiate collections process for past-due accounts, work with program managers to resolve
Process weekly physical deposits of checks and cash and ongoing electronic payments
Record Vermont Farm Fund loans disbursed and loan payments collected
Process biweekly payroll for ~40 employees through Quickbooks Payroll
Track and pay biweekly payroll liabilities and taxes
Support administrative staff with wage reporting
Support Financial Manager in compiling materials for yearly financial audits
Maintain and make monthly updates to program budgets-to-actual
Work with the Financial Manager to develop and implement improvements to finance
systems in response to organizational change
CAE Administrative Support (50%)
Manage daily mail pick up and processing
Manage reception areas in the two primary CAE work locations
Schedule tours for the public of the facilities
Respond to general phone and email inquires from the public
Manage reservations and calendars for the Atkins Pavillion and the Community Kitchen
Provide support to the Administrative Operations Manager in benefit administration and staff onboarding
Other administrative duties as assigned
ESSENTIAL FUNCTIONS
Physical Demands/lifting requirements:
Ability to sit for long periods of time
Repetitive motions and typing
Mental demands:
Apply good judgment to decision making
Analyze and problem solve
Attention to detail