Accounting Coordinator



The Center for an Agricultural Economy (CAE), based in Hardwick, VT, seeks an Accounting Coordinator to support organization-wide accounting and financial systems. This role is tasked with all daily accounting tasks such as accounts payable, accounts receivable, and payroll, as well as supporting program and grant reporting. The Accounting Coordinator will assist with the overall maintenance of financial systems in compliance with applicable state and federal policies and GAAP principles. 


This position is a great match for someone good with numbers, comfortable with computers, enjoys solving puzzles, seeing the route through a problem to a solution, and creating and improving processes. As CAE grows, we are constantly improving and reinventing processes to address the needs of our clients and a growing organization.  This is not just another bookkeeping job.  This is a unique opportunity to be a very important part of CAE’s work on the ground and work directly with farmers, the folks driving the trucks, and the people creating the value-added products.  


Position: Accounting Coordinator 

Reports to: Financial Manager

Schedule: Monday-Friday 9-5, at least 50% of time on site in Hardwick

Compensation:  $45,000-$55,0000 annual salary at 40 hrs a week (option of a 32 hr work week)

Benefits: Paid time off, SIMPLE IRA, Qualified Small Employer HRA, Employer-paid short-term disability and life insurance, professional development compensation 



  • At least three years of accounting or bookkeeping experience
  • High level of proficiency in Microsoft Office and Google Suite, particularly Excel
  • Proficiency with Quickbooks Desktop preferred
  • Familiarity with GAAP
  • Experience with handling sensitive information with discretion




Accounts Payable (30%) 

  • Process incoming bills and work with the Financial Manager to ensure bills are paid within terms
  • Manage staff credit card access, coding, and payments  
  • Process year-end 1099s
  • Monitor and report on bank balances, working with the Financial Manager to transfer money between accounts as needed
  • Maintain external relationships with vendors


Accounts Receivable (30%)

  • Process weekly and monthly invoices for earned revenue from CAE’s enterprise programs
  • Process ongoing receipt of donations and grants, and work with development staff to reconcile incoming contributions between systems
  • Initiate the collections process for past-due accounts, and work with program managers to resolve
  • Process weekly physical deposits of checks and cash and ongoing electronic payments
  • Record Vermont Farm Fund loans disbursed and loan payments collected
  • Maintain external relationships with customers and partners


Payroll (20%)

  • Process biweekly payroll for ~30 employees through Quickbooks Payroll
  • Track and pay biweekly and quarterly payroll liabilities and taxes
  • Support onboarding of new hires and maintain an accurate roster of staff
  • Process year-end W2s
  • Support administrative staff with wage reporting for unemployment insurance, workers' compensation claims, etc


Reporting, Compliance, and System Development (20%)

  • Support Financial Manager in developing grant applications and reporting, compiling materials for yearly financial audits, and building the yearly budget 
  • Maintain and make regular updates to program budgets-to-actual
  • Steward the Chart of Accounts and ensure consistency in financial recordkeeping
  • Educate/engage with operational staff to improve financial literacy organization-wide
  • Work with the Financial Manager to develop and implement improvements to finance systems in response to organizational change




A hiring team of CAE staff will lead the process. Selected candidates will have an initial phone interview, which may be followed by an interview and tour of CAE spaces.  Interview questions will be shared ahead of time. CAE is committed to the full inclusion of all qualified individuals and will provide support in any way to ensure everyone's best experience in the hiring process. CAE will take the steps necessary to ensure that people with disabilities are provided reasonable accommodations during the interview process and if hired, subsequent employment. For accommodation inquiries, please contact our Admin Operations Coordinator at [email protected].



Email [email protected] with your resume, cover letter, or letter of interest, and include ‘Accounting Coordinator’ in your email subject line. We’re interested to hear your thoughts on any life or work experience as it relates to this position. Applicants who go on to interview with us will also be asked to provide references. Our application deadline is Monday, September 18, 2023.  Initial interviews will begin by September 25th. Let us know if you have any questions!